ICCF Congress Notice

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ICCF Congress – Benalmádena, Spain, 2007

It is with great pleasure that we invite you to attend this year's ICCF Congress, to be held in Benalmádena, Spain, in the Hotel Alay, from 20th to 26th October 2007, to be organised by the Spanish Correspondence Chess Association "AEAC".

Details of registration and accommodation arrangements are contained with the host federation's invitation documents, which are enclosed herewith. These should be carefully studied and it is important that reservations are made in accordance with the timescale and procedures which are described by our hosts.

There will be a meeting of the ICCF Executive Board in the afternoon of Saturday 20th October in the main Congress Hotel, and those concerned are kindly requested to arrange travel plans to enable participation in this meeting, which will commence at 15.30. ICCF Commissioners are invited to join this meeting at 17.30.

The Congress will be opened at 09.30 prompt on Sunday 21st October in the Hotel Alay and families and friends accompanying delegates to the Congress are warmly invited to attend this ceremony. Meetings of Congress will begin immediately after the official Opening Ceremony, in the same location. It is probable that the Sunday afternoon will be reserved for some discussion groups on important topics, with plenary sessions of Congress continuing on Monday, Tuesday and Wednesday.

A full day excursion will take place on Thursday 25th October and there will also be optional excursions on Friday 26th October, with the Closing Banquet being held on the evening of Friday 26th October. Further details of the "social" programme will be issued by our hosts, in due course, when the arrangements have been finalised.

The appended document describes the procedures for the Elections to be held during the 2007 Congress.

To allow for the early release of Congress invitations and further time for the preparation of discussion documents for the Congress, the Agenda and supporting papers will be issued before the end of September. Congress Reports will also be distributed during September to all Congress participants, for advance reading. No reports will be "read" during the Congress, as it is most important that the maximum possible time is made available for full discussions of all important topics.

Those voting federations which are unable to be represented in Spain by their official delegate should refer to Para 4.1.4 of the ICCF Statutes, where alternative ways of voting are defined. It is very important that all authorities are provided in writing to the Membership & Services Director, under sub-paragraphs (a), (b) or (c), to reach him not later than 15th September 2007. Each voting member federation is earnestly encouraged to exercise its voting right, either by specific declaration or by means of a proxy.

Finally, we would kindly ask you to confirm receipt of this invitation to the ICCF Membership & Services Director, informing him whether you will be able to attend this year's meeting of the ICCF Congress.

We hope all ICCF officials and member federation delegates will make a special effort to attend our first Congress in Spain and we look forward very much to meeting you in Benalmádena in October!

With kindest regards and good wishes,
AMICI SUMUS,

Med Samraoui - ICCF President
Pedro F. Hegoburu - ICCF Membership & Services Director